The term assistant may put many people off as they look for a career choice that is “legitimate.” It does not conjure the images of a highly skilled worker, who is also a degree-holding professional, and the opportunity to earn a six-figure salary. Instead, often people immediately think of a typical secretary. To their disappointment, they are wrong.
Administrative assistants can handle challenging situations and many details at once. They are trained and highly experienced. And have a reputation for managerial skills that are extraordinary and can lead to promotions and salary increases.
Being an administrative assistant isn’t about being the stereotypical secretary. You will be an administrative professional who acts as a gatekeeper of an existing organization. Their biography has to be very elaborative, precise and detailed to stand out. The Executive assistant Biography should indicate the path in which one had taken to attain such a lucrative and time-consuming career.
These are the critical skills that need to be acquired to climb the career ladder.
• Technology Skills
Administrative assistants are expected to be proficient in office software programs, especially the Microsoft Office, be it, Excel, PowerPoint, Word, and Publisher. It is essential to be comfortable and skilled with technology especially where the boss relies heavily on their administrative assistant to format presentations, website content, newsletters, manuals and marketing material that look professional.
• Communication Skills
Proper communication is crucial for any organization. For a big organization, the executive assistant should know how to communicate horizontally and vertically through all ranks without distorting any information for the proper functioning of the organization. Having excellent verbal communications and written skills come in handy during delegation of tasks, providing feedback and giving instruction.
With excellent interpersonal skills this to encourage positive connections with clients and foster teamwork with fellow workmates.
• Organizational Ability/ Planning Skills
An efficient administrative assistant bio should show that one can plan and organize the boss’ schedule while setting priorities for the tasks that need immediate action. They are to think on their feet and be able to handle several duties simultaneously. One has to make follow-ups in-order to meet the set deadlines. It also includes the organization of records and files, as a responsibility.
One should be able to manage a filing system efficiently, send outgoing correspondence and track incoming calls. Any documents that are confidential should be stored, or retrieved and shredded, depending on the office protocols as established, for managing data.
• Time Management
To show you are the best in your executive assistant bio one has to be an efficient time manager who values punctuality. Able to use an electronic calendar in identifying and scheduling times for meeting that work for all those invited. You have to ensure that you meet deadlines regularly.
If an issue arises that needs your attention; a competitive administrative assistant should adjust their priorities accordingly. Any skilled administrative assistant should use their time wisely to achieve productivity that’s outstanding.
• Office Coordination
An administrative assistant requires knowledge of essential booking to aid in tracking purchases and limit their expenditure within the set office budget. It enhances management of office operations by keeping work flowing without distractions or interruptions.
• Administrative Services
Management skills should be a requirement for any aspiring administrative assistant. It is especially so because, administrative assistants recommend corrections and direct others concerning their actions, for better performance.
These management skills can be developed through e-learning courses, those offered by employers, local colleges or professional associations. It will enable them to work efficiently.
• Problem-Solving Skills
A good administrative assistant can solve problems such conflicts among office personnel. It could be through compromise or discussions. Whereby, the administrative assistant is the facilitator.
These skills will eventually assist one to climb the career ladder up to and beyond being the company’s CEO. The career path of an administrative assistant is vast, time-consuming but in the end, very well compensating.